Career
PURCHASE COORDINATOR
Position Level
Fresh/Entry Level
Requirements
- Effective written and oral communications skills
- Mandarin speaker
- Knowledge in the use of computer software, such as spreadsheet applications (i.e., Microsoft Excel) for data analysis is preferred
- Strong interpersonal skills, including the ability to lead and manage staff
- Ability to work with minimal supervision, set priorities and analyze situations for appropriate action
- Excellent organizational skills with the ability to handle multiple tasks, prioritize and manage time effectively
- Aptitude for developing budgets and making recommendations based on a company’s needs
- Proven ability to manage change and resources in a fast-paced environment
- Experience with operations and planning
- Ability to demonstrate strong technical knowledge, particularly with logistic and heavy equipment rental
- Excellent customer service skills.
Responsibilities
- Review invoices for accuracy of billing, payment dates and any comments or notes attached to the invoice
- Resolve all routine billing issues, including determining appropriate charges for an item or service, fixing or modifying an invoice, requesting additional detail on the item being purchased, reviewing a purchase order to ensure that an item has been received from a vendor, and preparing a revised invoice if billing is incorrect
- Assist with payment of third-party vendors who are working on a project for which the company is responsible
- Resolve any of the following issues: make a purchase order on behalf of the company; process a purchase order or receipt of goods or services; review, process or pay bills
- Manage office inventory by assigning or reassigning responsibilities for processing each order or receipt of items or services
- Resolve any payment disputes, such as: asking for a credit memo; asking to be paid in full; requesting an explanation for why a payment was returned
- Respond to requests from vendors and customers regarding invoicing and payment, and requesting delivery of company products/services
- Assign duties and responsibilities to others who may complete some tasks without having direct contact with the vendor
- Assess the need for purchases (such as equipment/inventory, supplies and software)
- Develop a building maintenance plan and oversee the carrying out of this plan in terms of staffing requirements and materials required to perform work maintenance duties
- Ensure that all supplies are current and in adequate to meet anticipated needs
- Identify and recommend cost-effective ways to purchase goods, services, and equipment
- Supervise outside vendors who provide goods and services, such as transportation companies.
- Maintain vendor file by providing information, such as payment policies for each vendor, list of vendors with contact information and other information, such as products or services provided
Qualification
Primary/Secondary School/SPM/"O" Level
Job Details
Job Specialization
Logistics/Supply Chain
Job Location
Penang
Employment Type
Full-Time
Age Range of Candidate
-
Years of Experience
0
Monthly Salary
2500 - 2700